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How to Find Public Records in Woodford County in 2026
Members of the public seeking government documents in Woodford County, Kentucky, may access a range of publicly available information through official county and state channels. WoodfordRecords.org provides data and publicly available information related to public records maintained by government agencies in Woodford County. Depending on the record type, individuals may locate court filings, property documents, vital records, business registrations, and other official materials through the resources described below.
Available record categories include:
- Court records (civil, criminal, probate, family law)
- Property deeds, mortgages, and liens
- Vital records (marriage licenses, death certificates)
- Business licenses and fictitious name registrations
- Tax and property assessment records
- Voting and election records
- County commission meeting minutes and agendas
- Law enforcement records (where permitted by law)
- Land use and zoning documents
Online Access: Members of the public may search county clerk public records through the Woodford County Clerk's official website. The office uses the eCCLIX platform, which allows users to view and print documents filed with the County Clerk's office. Documents available through this system currently span from January 1, 1985, to the present. No registration is required to browse basic index data, though printing or downloading documents may require a fee-based account.
In-Person Requests: Members of the public may visit the Woodford County Clerk's Office in person to inspect or request copies of records. The office is located at 103 South Main Street, Versailles, Kentucky 40383. Standard business hours are Monday through Friday, 8:00 AM to 4:30 PM. Requestors should identify the record type, approximate date range, and names of parties involved to facilitate retrieval.
Written/Mail Requests: Written requests may be submitted by mail to the Woodford County Clerk's Office at 103 South Main Street, Versailles, KY 40383. Requests should include the requestor's full name, return mailing address, a description of the records sought, and any applicable fees. Under Kentucky Revised Statutes § 61.880, agencies are required to respond to open records requests within five business days.
Phone/Email: The Woodford County Clerk's Office may be reached by telephone at (859) 873-3421. For court-related records, members of the public may contact the Circuit Court Clerk's Office at (859) 873-3517.
What Are Public Records in Woodford County?
Public records in Woodford County are defined under Kentucky law as all books, papers, maps, photographs, cards, tapes, discs, diskettes, recordings, software, or other documentation regardless of physical form or characteristics, which are prepared, owned, used, in the possession of, or retained by a public agency. This definition is established under Kentucky Revised Statutes § 61.870, which governs the Commonwealth's Open Records Act.
The following record types are currently maintained by Woodford County agencies:
| Record Type | Maintaining Office |
|---|---|
| Civil and criminal court records | Circuit Court Clerk |
| Property deeds, mortgages, liens | County Clerk |
| Marriage licenses | County Clerk |
| Probate records | District Court / County Clerk |
| Business registrations | County Clerk |
| Property tax assessments | Property Valuation Administrator |
| Voting and election records | County Clerk |
| Meeting minutes and agendas | County Judge/Executive's Office |
| Arrest logs and incident reports | Woodford County Sheriff's Office |
| Land use and zoning records | Planning and Zoning Office |
The Woodford County Clerk's office serves as the primary repository for land records, vital records, and business filings. Court records are maintained separately by the Circuit Court Clerk, which operates under the Kentucky Court of Justice.
Is Woodford County an Open Records County?
Woodford County fully complies with the Kentucky Open Records Act, which mandates public access to government documents held by public agencies throughout the Commonwealth. Under Kentucky Revised Statutes § 61.871, "free and open examination of public records is in the public interest," and the General Assembly has declared that the exceptions to disclosure shall be strictly construed.
The Kentucky Attorney General's Office provides guidance on open records compliance and has stated: "The Open Records Act reflects the General Assembly's recognition that government is the servant of the people and not the master of them." Public agencies in Woodford County, including the County Clerk, Sheriff's Office, and all county boards, are subject to these provisions.
The Kentucky Open Meetings Act, codified alongside open records statutes, further requires that deliberations and actions of public bodies be conducted in open session, with limited exceptions. Woodford County government bodies post meeting agendas and minutes in accordance with these requirements. The Kentucky Court of Justice also maintains compliance with state transparency standards for court records.
How Much Does It Cost to Get Public Records in Woodford County?
The current fee structure for public records in Woodford County is governed by state statute and the policies of each maintaining office. Under Kentucky law, agencies may charge reasonable fees for copies but may not impose fees that discourage the exercise of open records rights.
Standard Copy Fees (Woodford County Clerk's Office):
| Service | Fee |
|---|---|
| Standard paper copies (per page) | $0.10 – $0.25 |
| Certified copies of documents | $5.00 per document |
| Marriage license certified copy | $5.00 |
| Electronic document access (eCCLIX) | Varies by subscription |
| Deed copies | $0.50 per page |
- Inspection of records is provided at no charge.
- Fees for certified copies of vital records may differ from standard copy fees.
- The Property Valuation Administrator's office may apply separate fee schedules for assessment records.
- Accepted payment methods at the County Clerk's Office include cash, check, and credit card.
- Fee waivers are not broadly codified under Kentucky law, though agencies retain discretion in individual cases.
Members of the public seeking court records through the Circuit Court Clerk may encounter separate fee schedules established by the Kentucky Court of Justice.
Does Woodford County Have Free Public Records?
Free inspection of public records is available in Woodford County. Kentucky law requires that public agencies permit inspection of non-exempt records without charge. Members of the public may visit the County Clerk's Office or the Circuit Court Clerk's Office during regular business hours to inspect records at no cost.
The following free access options are currently available:
- In-person inspection at the Woodford County Clerk's Office, 103 South Main Street, Versailles, KY 40383, during regular business hours
- Online index searches through the eCCLIX online records portal, which allows users to search document indexes without charge
- Court record lookups through the Kentucky Court of Justice's public access terminals, available at the courthouse
- Property assessment data through the Woodford County Property Valuation Administrator's public records
The distinction between free inspection and free copies is significant: while viewing records in person carries no fee, obtaining physical or certified copies is subject to the fee schedule described above. Certain records, such as voter registration information provided for official purposes, may be available at reduced or no cost under specific statutory provisions.
Who Can Request Public Records in Woodford County?
Any person may submit a public records request in Woodford County, regardless of residency, citizenship, or stated purpose. The Kentucky Open Records Act does not restrict access based on the requestor's identity or reason for the request. Members of the public are not required to provide identification or explain why they are seeking records in order to inspect non-exempt documents.
Key eligibility provisions include:
- Residency: Not required. Non-residents of Kentucky retain full rights to request public records.
- Identification: Not required for inspection of most records, though some offices may request identification for administrative purposes.
- Purpose: Requestors are not required to state a reason for their request under standard open records procedures.
- Restrictions by record type: Certain records, such as sealed court files, juvenile records, and adoption records, are restricted regardless of who is requesting them.
- Requesting your own records: Individuals seeking records about themselves may be required to provide identification to verify identity before accessing records containing personal information.
Attorneys, journalists, researchers, and members of the general public all hold equal standing under the Kentucky Open Records Act when requesting non-exempt government documents.
What Records Are Confidential in Woodford County?
Not all government records in Woodford County are subject to public disclosure. Kentucky law identifies specific categories of records that are exempt from the Open Records Act. These exemptions are codified primarily in KRS § 61.878, which lists the categories of records that public agencies may withhold from disclosure.
Exempt and confidential record categories include:
- Sealed court records: Records sealed by judicial order are not accessible to the public.
- Juvenile records: Records pertaining to minors involved in court proceedings are confidential under Kentucky law.
- Ongoing investigation records: Law enforcement records compiled in the course of an active criminal investigation are exempt until the investigation is concluded.
- Personal identifying information: Social Security numbers, financial account data, and similar identifiers are redacted or withheld.
- Medical records: Protected under both state law and the federal Health Insurance Portability and Accountability Act (HIPAA).
- Adoption records: Sealed by statute and accessible only under specific court-ordered circumstances.
- Child welfare and protective services records: Maintained as confidential by the Kentucky Cabinet for Health and Family Services.
- Personnel records: Employee records are exempt with limited exceptions, such as records of final disciplinary actions.
- Trade secrets and proprietary business information: Submitted to government agencies under confidentiality agreements.
- Security plans and infrastructure details: Records whose disclosure would endanger public safety or critical infrastructure.
As the Kentucky Attorney General's Office has noted, "the exceptions to the Open Records Act are to be strictly construed, and the burden of establishing an exemption rests with the agency seeking to withhold the record." Agencies denying a records request are required to cite the specific statutory exemption and provide a written explanation.
Woodford County Recorder's Office: Contact Information and Hours
Woodford County Clerk's Office
103 South Main Street
Versailles, KY 40383
Phone: (859) 873-3421
Woodford County Clerk
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays.
Additional Offices:
Woodford County Circuit Court Clerk
103 South Main Street
Versailles, KY 40383
Phone: (859) 873-3517
Woodford County Court Information – Kentucky Court of Justice
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Woodford County Property Valuation Administrator
103 South Main Street, Suite 15
Versailles, KY 40383
Phone: (859) 873-4101
Kentucky Department of Revenue – Property Valuation
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Woodford County Sheriff's Office
186 South Main Street
Versailles, KY 40383
Phone: (859) 873-4444
Woodford County Sheriff's Office
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM